Government bid writing

A submission-ready government bid — compliant, complete, and built to win.

We handle the strategy, the compliance review, and every section of the written proposal. You handle the work when you win.

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Federal tenders only $3,500–$7,500 per engagement Turnaround in 10 business days

Who this is for

This is for businesses that can deliver — not businesses learning how.

Government evaluators do not award contracts to the best pitch. They award them to the bid that best satisfies their evaluation criteria, in the format they specified, with every mandatory requirement met.

If your company has done the work before — in the private sector or on smaller government contracts — but your proposals keep losing to firms that are not obviously better than you, the problem is almost never capability.

It is the proposal.

We write government bid packages for Canadian businesses in IT services, consulting, and construction that are pursuing federal contracts valued between $100,000 and $2 million. If you have an RFP in front of you and a deadline coming up, that is where we start.

The compliance problem

A non-compliant bid is disqualified before anyone reads it.

Every federal RFP has mandatory requirements. Some are obvious: submit by this date, include this form, use this file format. Others are buried in evaluation criteria that read like legal boilerplate.

Miss one, and your entire submission is rejected — automatically, before an evaluator reads your executive summary or looks at your pricing.

This is not a rare edge case. It is one of the most common reasons capable Canadian businesses lose contracts they were qualified to win.

Every bid package we produce starts with a compliance matrix: a line-by-line map of every requirement in the RFP, confirmed against every section of the proposal before anything goes to you for review. Nothing gets submitted that has not been checked against the criteria.

What you get

Five phases. Ten business days.

Every Government Bid Package includes five phases of work over ten business days.

1

Days 1–2

Bid assessment

We read the full RFP and tell you whether to bid. If the mandatory requirements are out of reach, the timeline is impossible, or the evaluation criteria favour an incumbent you cannot displace, you find out before spending money on a proposal. If the opportunity is real, we tell you exactly how to position to win it.

2

Days 2–3

Client intake

A structured session where we pull everything we need: past projects, team credentials, relevant experience, and any existing relationship with the department. This is the raw material. The proposal is only as strong as what you bring to this session.

3

Days 3–4

Compliance mapping

Every mandatory requirement and evaluation criterion in the RFP gets mapped to a section of the proposal. You will see this matrix before we write a word. Nothing gets missed.

4

Days 4–8

Full proposal writing

We write every section: executive summary, technical approach, management plan, team qualifications, past performance, and pricing narrative. Each section is written directly against the evaluation criteria — not around them.

5

Days 9–10

Review and handoff

Final compliance check against the matrix. Format review against the RFP's submission requirements. You receive a complete, submission-ready package with a checklist to guide your final submission.

Investment

Straightforward pricing. No surprises.

Standard

$3,500–$5,000

Professional services or IT RFP. Single evaluation stream, under 50 pages.

Complex

$5,000–$7,500

Multi-section proposals with multiple evaluation phases, technical architecture, or over 50 pages.

Not sure which applies to your RFP? Tell us in the application and we will confirm before you commit.

Not ready to start the full package? A standalone bid assessment — a one-page recommendation on whether to bid and how to position — is available for $750. If you move forward with the full package, the $750 applies toward your total.

Apply

Apply for a bid package

Tell us about the RFP you are pursuing. We review every application and follow up within one business day.

We review every application. If the engagement is a good fit, we will follow up within one business day to confirm scope and next steps.

Common questions

Before you apply

Do you guarantee that we will win the contract?

No. No honest bid writer can guarantee that. What we guarantee is a compliant, complete, and professionally written proposal that gives you a genuine shot at winning. The rest is up to the evaluation committee.

What if we do not have security clearance?

Some federal contracts require Facility Security Clearance (FSC) or Personnel Security Screening (PSS). If the RFP you are pursuing requires clearance you do not hold, we will flag this in the bid assessment phase. We do not handle the clearance process — that runs through PSPC's Contract Security Program directly.

How fast can you turn this around?

Ten business days from the completed client intake session. If your deadline is tighter than that, tell us in the application. We will let you know if we can accommodate it before you commit.

What do you need from us during the process?

Primarily your time for the intake session (2–3 hours) and a review of the draft proposal before the final compliance check. We do not need you to write anything. We need you to answer questions about your work clearly and honestly.

What types of RFPs do you work on?

Federal government tenders published on CanadaBuys. Professional services, IT, consulting, and construction. We do not currently work on provincial tenders or MERX-only postings.

We have never bid on a government contract before. Is that a problem?

Not automatically. We will assess whether the specific RFP is a reasonable first bid in the bid assessment phase. Some RFPs are designed for established suppliers with security clearances and years of federal contract history. Others are accessible to qualified businesses bidding for the first time. We will tell you which one you are looking at before you spend anything.

Already have an RFP in front of you?

The deadline is the constraint — not the writing. Apply now and we will confirm fit within one business day.

Apply for a bid package →